Switching From Traditional Phone To VoIP Phone: 5 Things To Consider
VoIP or Voice over Internet Protocol is a communication system that allows you to make calls via the internet instead of a mobile network or landline. The system converts analog signals into digital and delivers the message to the user at the other end.
The reason why VoIP phones are becoming so popular is that they are affordable and facilitate clear communication. Unlike the traditional telephone, these phones also offer a wide range of features such as video conferencing, advanced call management, auto-attendant, and much more.
All these features make corporate communication more effective and reliable. Nevertheless, if you consider switching your traditional phone with an IP phone, you must consider a few more things.
What are these things? Let’s find out!
- Infrastructure Set Up
First things first, you need to create a proper infrastructure setup for seamless communication. Fortunately, it is pretty easy, and the service providers might also help you in the setting up procedure. Generally, the system works best when you connect it directly to the router or switch.
In case your organization is large and the consumption is also high, you’ll need a VLAN configuration. In addition to this, you might also need access points for better connectivity and minimal issues.
- Service Provider
Which service provider you select has a significant impact on the success of the system. You need a provider that connects your phone faster with the lowest-latency VoIP servers. It will ensure that the quality of phone calls is high and uninterrupted.
Some of the renowned providers you can consider are Fanvil Distributors, TP-Link, Yealink, Grandstream, NEC, and others. You can learn more about these providers and select the ones that suit your requirements.
- Reliable Internet Connection
As IP phones work over the internet, you’ll be needing a reliable internet connection before making the switch. You can consider installing wired broadband with high bandwidth and speed. Even if you already have a good internet connection, you should consider testing its speed. If it is not enough, you can upgrade your package for a better connection.
- Decide The Features
As mentioned above, internet protocol phones offer numerous features that help facilitate business operations. So, you must decide on all the features that are essential for your business growth and improve communication.
In addition to this, you should also consider the hardware that you might require for the setup. You can keep in mind the following things when selecting the hardware:
- VoIP headset for hands-free communication.
- Replace desk phone with VoIP.
- Use of application or softphone.
- Training Of Employees
Lastly, once the system is installed, you need to train your employees. Explain to them about the software and hardware as well as about how to use the system efficiently. You can do the same by hosting a training session with experts who give detailed instructions and demonstrations.
To Sum It All Up!
These are some things that you must take into consideration while switching from traditional phones to IP phones. It will ensure that you avail the benefit of this system to a great extent and improve the productivity of your business.